Scientific journals, overlays and repositories: a case study of costs and sustainability issues

Publishing scientific research is an area of study that attracts interest from various stakeholders such as publishers, academic and research staff, libraries and funders. In the past decade increased journal subscription fees prompted calls for cheaper and more efficient means of accessing the scientific literature. Factors such as the expansion of digital repositories, the introduction of open source journal management software, an increasing awareness within the scholarly community at large of the issues around open access, and an increasing readiness within the publishing community to experiment with new models, suggest that the circumstances may now be right for new models of scientific publishing to be explored, as well as potential business models and sustainable solutions around them. This paper explores some of the issues around the costs and sustainability of a prospective journal model known as the overlay journal. We present estimates of initial start up costs for such a model, discuss the factors that would influence scientists in deciding whether to publish in a journal overlaid onto a public repository; and report their views on the relative importance of different features and functions of a journal in terms of funding priorities

Consortial routes to effective repositories

A consortial approach to the establishment of repository services can help a group of Higher Education Institutions (HEIs) to share costs, share technology and share expertise. Consortial repository work can tap into existing structures, or it can involve new groupings of institutions with a common interest in exploring repository development. This Briefing Paper outlines some of the potential benefits of collaborative repository activity, and highlights some of the technical and organisational issues for consideration

Exploring aspects of scientific publishing in astrophysics and cosmology: the views of scientists

Scientists in astrophysics and cosmology make much use of the arXiv repository. Concerns raised by scientists in those fields about publication costs and delays, and the transparency and validity of the peer review process, raised questions about levels of satisfaction with existing publishing models. This paper discusses the results from a community survey in the fields of astrophysics and cosmology, conducted as part of an investigation into the feasibility of an "overlay journal" model in these disciplines. Six hundred and eighty three (683) researchers provided information about their academic/research background, their research practices, and their attitudes, both as producers and consumers of information, to the traditional journal publishing system, and gave their reaction to the overlay publication model. The survey results indicate that scientists in these disciplines are, in general, favourably disposed towards new publishing models, although some important caveats and concerns, particularly regarding quality, were highlighted

Repository Steering Groups

A well-chosen, well-informed and committed Steering Group can make an important contribution to the sustained success of a repository. This Briefing Paper highlights some of the issues for consideration when planning the role, remit and composition of a repository Steering Group

RIOJA (Repository Interface to Overlaid Journal Archives) project: final report

RIOJA (Repository Interface to Overlaid Journal Archives) was a 18-month partnership between UCL (University College London), Imperial College London, and the Universities Glasgow, Cambridge and Cornell. The project was funded by the JISC (Joint Information Systems Committee, UK). The project team worked with the Astrophysics community investigate aspects of overlay journals. For the purposes of the project, an overlay was defined as a quality-assured journal whose content is deposited to and resides more open access repositories. The project had both technical aims and supporting, non-technical aims. The primary technical deliverable from the project was a toolkit for the creation and maintenance overlay journals. The toolkit supports the exchange of data between a repository and piece of journal software. It supports functions such as author validation, metadata extraction from the source repository, and submission tracking. The toolkit is platform-neutral and could, in theory, be employed by any journal using content from any number repositories, in any discipline. The project also implemented a demonstrator overlay applying the RIOJA toolkit to the arXiv subject repository, and a demonstrator implementation of the RIOJA tool for GNU EPrints. Aside from creating the demonstrator and its underlying tools, the project aimed to acceptibility and feasibility of the overlay model. First, a large-scale survey of the Astrophysics community was undertaken. The survey collected data about research publishing practices within this community, and probed its reaction to the principle publishing. Second, the views of editors and publishers in this discipline were sought through interviews. These views were added to findings from the literature and summarised in a more general report on issues around the sustainability of an overlay journal

EMBRACE (EMbedding Repositories And Consortial Enhancement) project: final report

EMBRACE (EMBedding Repositories And Consortial Enhancement) was an 18-month project led by UCL on behalf of the SHERPA-LEAP (London Eprints Access Project) Consortium, a group of 13 University of London institutions with institutional repositories. The project had two strands, technical and strategic. In its technical strand, EMBRACE aimed to implement a number of technical improvements to enhance the functionality of the SHERPA-LEAP repositories. In a concurrent strategic strand, EMBRACE set out to investigate the challenges of embedding repositories of digital assets in institutional strategy to ensure repository sustainability. The technical work of the project resulted in the successful enhancement of the partner repositories, and a cover page generating tool has been released on an open source basis. The strategic work delivered two main outputs: a full report on the work of RAND in drawing on stakeholder interviews which identifies drivers for, and barriers to, repository sustainability; and a supplementary, "briefing paper" digest of the main report, concentrating on the interventions which can be taken by repository managers and champions to address the challenges of embedding repositories. Both documents are in the public domain. The Briefing Paper is explicitly designed for adaptation and local customisation by HEIs. The RAND report emphasises the importance of establishing a clear vision for the repository, and of close communication with stakeholders, if a repository is to succeed

Investigating overlay journals: introducing the RIOJA Project

Introduces the RIOJA (Repository Interface to Overlaid Journal Archives) project, a 1-year partnership between UCL (University College London), Imperial College London, and the Universities of Glasgow, Cambridge and Cornell. The project will work with the Astrophysics community to investigate aspects of overlay journals. For the purposes of the project, an overlay journal is defined as an open access, quality-assured journal whose content is held on one or more repositories

Publishing scientific research: is there ground for new ventures?

This paper highlights some of the issues that have been reported in surveys carried out by the RIOJA (Repository Interface for Overlaid Journal Archives) project (http://www.ucl.ac.uk/ls/rioja). Six hundred and eighty three scientists (17% of 4012 contacted), and representatives from publishing houses and members of editorial boards from peer-reviewed journals in astrophysics and cosmology provided their views regarding the overlay journal model. In general the scientists were disposed favourably towards the overlay journal model. However, they raised several implementation issues that they would consider important, primarily relating to the quality of the editorial board and of the published papers, the speed and quality of the peer review process, and the long-term archiving of the accepted research material. The traditional copy-editing function remains important to researchers in these disciplines, as is the visibility of research in indexing services. The printed volume is of little interest

SHERPA-LEAP: a consortial model for the creation and support of academic institutional repositories

Purpose: To introduce SHERPA-LEAP, a model for the consortial development, population and support of eprints repositories. Design/methodology/approach: The organisational and technical structures of the consortium are described, including a brief summary of central and local resource responsibilities. Some positive and negative aspects of a consortial approach to institutional repository development, and of the SHERPA-LEAP model in particular, are identified. Outstanding issues and future plans for the consortium are outlined. Findings: SHERPA-LEAP is found to be succeeding in its aims of developing and supporting eprints repositories within the federal University of London. Some lessons learned from the SHERPA-LEAP approach are identified, but the SHERPA-LEAP consortial model is found to have been mostly beneficial to the participating institutions. In particular, the networking and experience-sharing opportunities which any consortial solution will facilitate are highly valued by the SHERPA-LEAP partners. Value: The case study is intended to help to inform the decision-making of institutions and consortia which are considering consortial solutions to the establishment and maintenance of institutional repositories